applicant tracking systems

No Degree? 11 Winning Strategies To Help You Compete In The Job Search

You've got this. / iStockphoto.com (YiorgosGR)

You've got this. / iStockphoto.com (YiorgosGR)

You're browsing the job boards and you come across a position that's a great fit in every way. The company advertising the job has a great reputation, the role's responsibilities are right in your wheelhouse, and it's just a couple minutes drive from your house.

Then you see the following line in the job description:

"Requires a Bachelor's degree for consideration."

Despite the fact that you've had a successful career to date, have progressed forward in your line of work with multiple promotions, you never finished college.

It happens. Life takes unexpected turns, and sometimes earning a degree becomes less of a priority than earning a living, caring for a sick parent, or raising a child. Next thing you know, the years have slipped by, and school hasn't been a priority any more.

In addition, it's also not unusual for an individual to enter a company at the bottom of the ladder – for example, starting in a retail position working the sales floor and earning a promotion into a management role. However, even their own employer may be hiring their new managers straight out of college (upon completion of their degree) for the company's management training program – in other words, if it weren't for their track record inside the company, they wouldn't even be considered if they were applying for the job they now hold.

Many companies value a college degree for their newly hired employees. There are several reasons for this:

  • Essential foundation of knowledge. Especially in technical fields. Think about a mechanical engineer, for example, and the intensive study they would have undertaken. An auto manufacturer would prefer not to have to teach their newly hired engineer how to - well, be an engineer, and the required fundamental science and math skills. Or consider retail management jobs; employers may want business graduates who have taken accounting, finance, marketing, and operations classes so they can better understand how to manage their store's P&L.
     

  • Demonstrated discipline. A degree shows you had the diligence to complete four (or more) years of rigorous study. True, I know some people who partied their way through college, but employers don't really ask about that in the interview so long as the candidate has a respectable grade point average and a completed degree.
     

  • "Raising the bar." Some employers use a college degree as a minimum screening criteria even for jobs in which the degree doesn't matter, in order to get what is perceived to be a more "promotable" individual. By this reasoning, if somebody wants to become the Vice President of Sales, there won't be any education roadblocks, and they will set a positive example for the other employees as a "highly qualified" individual. It also makes it easier to say "no" to people who don't have a degree, reducing the number of resumes to review. A corollary is the perception that having a degree is a predictor of success, because all the company's current top managers have degrees.
     

  • It's easier to compare candidates. Publications such as U.S. News and World Report publish annual rankings of the best colleges. I've seen hiring managers make sweeping determinations about the relative quality of job applicants based the schools attended. By this reasoning, a graduate of Duke (#8) must be a better candidate than a graduate of UCLA (#24), right? It's much easier to quantify a hiring decision, whereas it's a more difficult comparison point for an individual who didn't graduate college - without that valuable school ranking as a metric, the degree-less candidate doesn't rank. 
     

  • It's always been done that way. Don't underestimate the power of corporate inertia. Many managers fall back on this reason, or, "it's our policy," in order to avoid the heartburn associated with making an exception or - even worse - being accountable for accommodating an exception that flopped.

While the hiring process may not always be fair, take heart. Your goal is to position yourself as a great candidate whom an employer should take a chance on, so irresistible that a potential employer is willing to take chance on you regardless of the fact that you never finished college.

Here are eleven strategies for positioning yourself for a job when you don't have a degree.

  1. Really, really, REALLY show off your skills. All through the process, employers are going to be questioning your ability to do the job. Your strongest selling point will be your applied skills. Be prepared to explain in excruciating detail - both in your resume and in interviews - your foundation of work, and how you've gone about your work. It needs to be glaringly obvious to an employer that you've done this job before, and stepping into this role will be both quick and easy, with minimal learning curve.
     

  2. Get your resume in tip-top shape. You need to make the best possible impression right from go. There's no wiggle room here, since you're already at a disadvantage. It needs to look good - really good. Make sure it's loaded with accomplishments and experiences which reflect the fact you're a proven professional and a low-risk hire.

    By the way, if you did attend college but dropped out, make sure to include your studies in the resume - something like "Studies toward a Bachelor of Science degree in Business Administration." This serves two purposes; first, it shows that you were accepted to a degree-granting program, which is an accomplishment in itself and, second, employers' Applicant Tracking Systems (ATS's - the databases they use to store resumes and post jobs) rank resumes according to how closely they match the job description, and the ATS might look for specific words pertaining to the degree. And put your education after your work experience, so it's not the first thing an employer sees.
     

  3. Read the posted job description carefully; you still need to be qualified for the job. Your technical skills and/or past experience need to be rock solid in order to be a candidate for a job - otherwise you're wasting everybody's time, including your own. Do you meet ALL the criteria, other than the degree ? If so, you've passed the first test. And look specifically at the stated degree requirements. If it says something to the effect of "Four year degree preferred, equivalent experience required," this means the employer is willing to look past the lack of a diploma but all things being equal, the process may break in favor of the candidate who graduated college.
     

  4. Apply to the job online. Yes, even if the job says the degree is absolute, apply. Make sure your resume is top-shelf. Look for the employers' keywords, terminology, and requirements, and make sure you're tweaking your resume to include these. And include a title on the resume matching the job's title. Better keyword match = higher ranking. And while it's not a sure thing that your resume will make the cut, one thing is absolutely certain: If you don't apply, you have a 0% chance of getting the job. Just apply.
     

  5. Work your network. You may need an advocate to sing your praises. Leverage referrals to network the hell out of yourself, and to build positive buzz. Let's say you know somebody who works at the company you're targeting, in the group most likely to hire you. A well-placed word from that individual to the hiring manager may convince him or her to schedule an interview, regardless of the degree requirement.
     

  6. Practice interviewing. Again, you're at a comparative disadvantage. So be ready to "wow" the interview team. Be dynamic, be engaging, be prepared. Have success stories so far up your sleeve you're going to need another shirt. Wow the hell out of the interview team.
     

  7. Have your story ready as to why you didn't finish college - and own it. Whatever the reason, employers will want to see that you are accountable for yourself. Interviewers may ask what happened. Even if they don't, it's often best for you to get in front of it, tell your story, and frame the situation. This can often be a fantastic opportunity to really sell yourself - how bad was your life situation, and what were you able to achieve in spite of this adversity?
     

  8. Be strategic about where you apply. Some companies, such as Google, don't care if their software programmers have diplomas. For many companies, it's about finding the best talent, and the degree simply isn't a factor.
     

  9. Know when to walk away. You will never be able to convince everybody that you can do the job. Some employers simply won't budge, and that is their right. But close out the situation cordially, be gracious, and live to see another day; your resume may once again surface in front of another hiring manager who's willing to go to bat on your behalf.
     

  10. Consider re-enrolling in college. Yes, going back to college as a working adult is a pain - it involves juggling a lot of priorities. But doing so can rally some empathy in your favor, and it gives you a current academic credential to include on your resume. Some employers are suitably satisfied if they see that you're dedicated to filling this gap in your work history. I've seen this happen.
     

  11. Never lie about having a degree. Not once, not ever. You will get found out, I guarantee it. And it will haunt you. When I was a recruiter, I ran into several situations where candidates who interviewed for a job indicated that they had completed their diploma - but really hadn't. Once we ran the background check and we found information contradicting the job seeker's claims, it killed their chances. The really sad part of this story is that often the degree wasn't really a firm requirement for the position. But candidates who lied about their education left us with serious doubts about their honesty, and we had no choice but to eliminate them from consideration.


Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. Insider Career Strategies provides resume writing, LinkedIn profile development, and career coaching services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercs.com.

What Does It Mean When An Employer Says They'll "Keep My Resume On File?"

You may think this is what happens, but trust me. It isn't. (iStockphoto.com / XiXinXing)

You may think this is what happens, but trust me. It isn't. (iStockphoto.com / XiXinXing)

You just submitted your resume for a job opening on a company's website. Shortly after clicking "send," you receive an email that looks something like this:

"Thank you for your interest in the position with our company. We appreciate you taking out the time to send us your resume, and we want to assure you that it will be reviewed and carefully considered. Should your credentials match our current requirements, we will be in touch with you. If there is not a match, we will retain your information for future reference."

It's a generic letter that tells you, in essence, four things:

  1. We have received your resume.
  2. We are going to look at your resume.
  3. If we like your resume for the job, we'll contact you.
  4. If we don't like your resume for the job, we'll keep the resume on file.

The unspoken message here is, "Don't call us, we'll call you."

Let's look at the numbers for a moment. Recruiters often receive hundreds – or even thousands – of resumes for each job opening they post. The odds are against receiving a call, so the company is trying to set your expectations as a job seeker.

So – the company told you they're going to keep your resume on file for future opportunities. Will they, really?

The answer is yes. Companies do keep resumes on file after you've submitted them. At least for a period of time. Here's why:

1. Resumes received now may be a fit for future opportunities. Only a small percentage of the resumes a recruiter receives for a job posting are actually a potential fit for the the job. So, the recruiter may mine the database in the future, when they get a new job opening; if there's plenty of qualified applicants in there, they may not post the job

An Aside: Most of the resumes received for any particular job (my guess: 70%) are sent by people who are on their way to being qualified for the job but are currently too junior for the role; they're applying in the hope that somebody will take a chance on them –OR– by applicants who have minimal or no qualifications for the position but really want a job with the company. "Nothing ventured, nothing gained," seems to apply to the overwhelming majority of job applicants.

2. Document retention policies require that the employer keep resumes on file. First, a short lesson on what document retention means; companies are often required by their legal department to hold onto resumes (as official documents) for a designated period of time due to internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, or other legal or nonlegal reasons. Let's say somebody applies for a job at a company and isn't selected for the position, and he or she decides to sue a company for employment discrimination; the company receives subpoenas for its employment records, and the resumes they received are part of the mix. A company would be in deep you-know-what if they weren't able to retrieve the resumes received for that particular job for their attorney to build a case.

So, what are the chances of your resume actually getting another look down the road? In truth, it varies. Corporate recruiters, as a general rule, are heavily bogged down in managing recruitment of their open positions. It's not unusual for a corporate recruiter to be working on 20 or more jobs at a time.

Do the recruiter's math: (20 jobs x 1,000 applicants) + all the interviews and other work they have on their desk = 20,000 resumes to filter plus a whole lot more stuff to do. The inclination may be to just slap the job up on LinkedIn or Indeed, see who applies, and look at the resumes the applicant tracking system (the recruiter's database) ranks highest.

That said, there are recruiters who do deep mining into their databases to find the gems. So, how can you increase your chances of getting another look down the road by an employer?

  • Submit a really good resume. A strong resume will show up in the recruiter's searches because it contains a lot of great keywords and is loaded with a ton of accomplishments. Want to learn more about how to strengthen your resume? Follow this link for my article, "6 Things You Can Do To Strengthen Your Resume Today."
  • Read the email that you got from the company to learn how long they're going to keep your resume on file. It's a decent bet that if the company follows its own retention policy, your resume will be dumped from the system after that time. Resubmit after that time expires.
  • Don't give up on applying to new jobs. Keep an eye on the company's job postings. If you see another job that is a particular fit for your talents, reapply to the new position.

Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. Insider Career Strategies provides resume writing, LinkedIn profile development, and career coaching services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercs.com.

3 Easy Strategies to Boost Your Chances of Getting Noticed When Applying for a Job Online

Getting a job is all about getting noticed. Employers want to find a candidate with the right skills, quickly.

But there's more to it than that. They want to hire somebody they like. And they want to be impressed.

Bear in mind, for every job that's posted online, there can easily be more than 1,000 applicants. If the position is with a highly desirable employer, or it's a really sexy-sounding job, expect the number of applicants to increase exponentially.

If you want your resume to be noticed by recruiters and hiring managers, you need to work a little bit harder than the average applicant. There's no guarantee your resume will be selected - or even reviewed - but there are some easy steps you can take to increase your odds.

First, a note about where your resume goes after you apply online; employers track their open positions and job seekers in something called an Applicant Tracking System. In short, this is a database that manages a company's hiring activities.

These Applicant Tracking Systems (ATS's) use algorithms to match job seekers against job descriptions, then rank the applicants for the recruiter who's reviewing all the applications. Every system uses its own algorithm, so there's no way to know exactly how it will rank you, but suffice it to say that a resume which more closely matches the terminology in a job description will most likely rank higher in the search results. By extension, if you're a recruiter and your time is limited, you'll spend your time reviewing the applicants who have been highly ranked by the ATS against the position, not those with low rankings.

That said, here are some strategies to increase your chances of getting noticed when applying for a job online:

  1. Apply early. If you apply within the first couple days the job has opened, it's much easier to stick out – you're competing against fewer job seekers. Hiring managers NEED somebody to fill their open position, and there's a good chance they're putting pressure on the recruiter to find them somebody quickly so they can mitigate the pain of having to do their employee's job as well as their own.

  2. Tweak your resume. Be strategic in reviewing the job description; try to understand terminology that the employer may be using. Review the job description for specific verbiage in describing the essential skills, competencies, or tasks required. If your background aligns with the requirements, tweak the terminology in your resume to more closely match, and then upload the tweaked version of your resume. This may influence the system to rank your resume higher.

  3. Locate an appropriate contact at the company and send them a note. After you've applied to the position, search through LinkedIn and try to find an appropriate contact at the company to tell them you've applied and about your passion for the role and the company. A LinkedIn premium subscription costs you a few bucks, but gives you great search capability and InMails (direct communications to people you're not connected to), which can be incredibly valuable during the job search. Be strategic about this - try to find the leader of the department you're applying to, or maybe the human resources contact, or somebody else in a key position in the company. Send them an InMail telling them that you have applied to the role (always after - otherwise, they'll direct you to apply online), a line or two as to why you're qualified, and thanking them for their help. I've seen notes like these bubble a candidate to immediate consideration whereas they were previously buried in the results.

—

Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. He is a Human Resources professional and staffing expert with almost two decades of in-house corporate HR and staffing firm experience, and is a Certified Professional Resume Writer (CPRW) and Certified Professional Career Coach (CPCC).

Insider Career Strategies provides resume writing, LinkedIn profile development, and career coaching services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercs.com.